State of Alaska Procurement

Procurement for the State of Alaska is expected to exceed $12.1 billion in 2013.  

Photo banner

 

The five areas in which this money will be spent is resource development, education, public safety, transportation/infrastructure, and military support.  The State of Alaska offers a wide variety of opportunities for small and large businesses to compete for government contracts.We have included the following information to assist you with developing a business relationship with the State of Alaska.

Alaska.gov

State of Alaska – Business

State of Alaska – Purchasing

State of Alaska – DOT – Department of Transportation business opportunities

 State of Alaska – Vender Application Package (pdf)

Instructions of Prospective Vendors

1. To have your name or the name of your firm placed on General Services’ Vendor List, you must fully
complete the enclosed application and return it to the address shown on the application. Please include
your ZIP+4 address; an incomplete application will not be processed. Your firm will not be placed on the
Vendor List until a completed application is received.
2. Prospective vendors with disabilities who require an accommodation with special services or auxiliary aids
to participate in this process should contact General Services at (907) 465-2250 TDD-Juneau: (907) 465-
2205: or TDD-Anchorage: (907) 276-0502.
3. Evidence of a valid Alaska Business License must be attached as well as the business license number
entered into the appropriate block. You must have an Alaska Business License in order to be entered onto
the Vendor List. A construction contractor must also submit a valid Certificate of Registration issued under
AS 08.18:
We prefer to receive a copy of your valid Alaska Business License as evidence. The State considers you
to have the license after you have paid the fee. If you have not received your license, but have paid the
fee, then you must furnish one of the following types of evidence:
a. A copy of a cancelled check for the business license fee.
b. A copy of the business license application with a receipt date stamp from the State’s Business License
Office.
c. A copy of a receipt from the State’s Business License Office for the license fee.
d. A sworn affidavit that the bidder has applied and paid for an Alaska Business License.
4. The location code section of this application must be filled out.
5. Review the code(s) assigned to the supply, services/professional services, and location map categories in
this packet. Enter the three or five digit code(s) in the space(s) provided on the Vendor Mailing List
Application form or check the corresponding box next to the codes that you wish to provide to the State of
Alaska. Enter code(s) only for those items, which you are capable of consistently providing. Vendors will
only be registered for those items that they have listed on the form provided or boxes checked. (Attached
copies of the back of the form page are acceptable.)
NOTE: If you do not intend to provide all the listed services at each location, please use one page for
each location and list the service(s) you will provide for that location.
6. Any future changes to the information provided on your application must be submitted in writing.

 

 

 

 

 

Posted in Selling To States, Uncategorized | Comments Off on State of Alaska Procurement

State By State Procurement, QPL, Standards and Regulations

The goal of our Sell To States website is to assist you in finding answers to difficult questions concerning safety regulations. We reference the FHWA – Federal Highway Administration and  MUTCD – Manual on Uniform Traffic Control Devices web sites and many state web sites daily in an effort to assist our customers with their safety questions.  So, we are sharing our references to better assist anyone needing information that these sites may provide.  This web page provides a source of basic information on DOT products and specifications.  Products and specifications can change without notice.  Always verify that materials meet the specification for the project you are bidding.

We hope that this information will be useful for you.  If you find any dead links, we will appreciate you letting us know by emailing us at steve@reflectivestore.com with the link information.  Please email or call us at 850.934.3157 if we can further assist you with questions.


FEDERAL RESOURCES FOR REFLECTIVE MATERIAL SPECIFICATIONS

FHWA Sign Retro-reflectivity Toolkit – new National Standards

ASTM Retro-reflective Sheeting Defined

Manual on Uniform Traffic Control Devices (MUTCD)

Chapter 2 – Signs – General

Chapter 2B – Regulatory Signs, Barricades, and Gates

Chapter 2C – Warning Signs and Object Markers

Chapter 2D – Guide Signs – Conventional Roads

Chapter 2E – Guide Signs – Freeways and Expressways

Part 3 – Markings

Part 4 – Highway Traffic Signals

Part 5 – Traffic Control Devices for Low-Volume Roads

Part 6 – Temporary Traffic Control

Part 7 – Traffic Controls for School Areas

Part 8 – Traffic Control for Railroad and Light Rail Transit Grade Crossing

Part 9 – Traffic Control for Bicycle Facilities

Appendices A1 and A2 – Congressional Legislation and Metric Conversions

 

 


Alphabetical List of the United States

Home Pages, Doing Business, Procurement, DOT, QPL, and Standards/Specifications Web Sites


ALABAMA.gov

ALABAMA – DOING BUSINESS

ALABAMA – PROCUREMENT / PURCHASING

ALABAMA DOT – DEPARTMENT OF TRANSPORTATION

ALABAMA QPL – QUALIFIED PRODUCTS LIST

ALABAMA STANDARD SPECIFICATIONS


ALASKA.gov

ALASKA – DOING BUSINESS

ALASKA – PROCUREMENT / PURCHASING

ALASKA DOT AND PUBLIC FACILITIES

ALASKA MARINE HIGHWAY SYSTEM

ALASKA QUALIFIED PRODUCTS LIST

ALASKA STANDARDS AND SPECIFICATIONS

ALASKA STATEWIDE RESOURCES


ARIZONA.gov

ARIZONA – DOING BUSINESS

ARIZONA – PROCUREMENT / PURCHASING

ARIZONA DOT – DEPARTMENT OF TRANSPORTATION

ARIZONA APPROVED PRODUCTS LIST

ARIZONA STANDARDS SPECIFICATIONS


ARKANSAS.gov

ARKANSAS – DOING BUSINESS

ARKANSAS – PROCUREMENT / PURCHASING

ARKANSAS DOT – DEPARTMENT OF TRANSPORTATION

ARKANSAS MATERIALS DIVISION – QPL

ARKANSAS STANDARD SPECIFICATIONS


CALIFORNIA.gov

CALIFORNIA – DOING BUSINESS

CALIFORNIA – PROCUREMENT / PURCHASING

CALIFORNIA DOT – DEPARTMENT OF TRANSPORTATION

CALTRANS CONSTRUCTION CONTRACT STANDARDS

CALIFORNIA MUTCD STANDARDS

CALIFORNIA CODED SIGN SPECIFICATIONS

CALIFORNIA APPROVED PRODUCTS LISTS


COLORADO.gov

COLORADO – DOING BUSINESS

COLORADO – PROCUREMENT / PURCHASING

COLORADO DOT –  DEPARTMENT OF TRANSPORTATION

COLORADO APPROVED PRODUCTS LIST

COLORADO STANDARD SPECIFICATIONS


CONNECTICUT.gov

CONNECTICUT – DOING BUSINESS

CONNECTICUT – PROCUREMENT / PURCHASING

CONNECTICUT DOT – DEPARTMENT OF TRANSPORTATION

CONNECTICUT QPL – QUALIFIED PRODUCTS LIST

CONNECTICUT STANDARDS AND SPECIFICATIONS


DELAWARE.gov

DELAWARE – Doing Business

DELAWARE – Procurement / Purchasing

DELAWARE DOT – Department of Transportation

DELAWARE QPL – Qualified Products List – No list

DELAWARE – Standards and Specifications


DISTRICT OF COLUMBIA.gov

DISTRICT OF COLUMBIA / DC – Doing Business

DISTRICT OF COLUMBIA / DC – Procurement / Purchasing

DISTRICT OF COLUMBIA / DC  DOT – Department of Transportation

DISTRICT OF COLUMBIA / DC – QPL  Qualified Products List

DISTRICT OF COLUMBIA  /DC – Standards and Specifications


FLORIDA

My Florida – Home page

FLORIDA – Doing Business

FLORIDA – Procurement / Purchasing

FLORIDA DOT – Department of Transportation

FLORIDA QPL -Qualified Products List

FLORIDA Standards and Specifications


GEORGIA.gov

GEORGIA – Doing Business

GEORGIA – Procurement / Purchasing

GEORGIA DOT – Department of Transportation

GEORGIA QPLQualified Products List

GEORGIA Standards and Specifications


HAWAII.gov

HAWAII – Doing Business

HAWAII – Procurement / Purchasing

HAWAII DOT – Department of Transportation

HAWAII Approved Products List

HAWAII Standards and Specifications


 

IDAHO.gov

IDAHO – Doing Business

IDAHO – Procurement / Purchasing

IDAHO DOT – Department of Transportation

IDAHO QPL – Qualified Products List

IDAHO Standards and Specifications


ILLINOIS.GOV

ILLINOISDoing Business

ILLINOIS – Procurement / Purchasing

ILLINOIS DOT – Department of Transportation

ILLINOIS QPL – Qualified Products List

ILLINOIS Standards and Specifications

 


INDIANA.gov

INDIANA – Doing Business

INDIANA – Procurement / Purchasing

INDIANA DOT – Department of Transportation

INDIANA – Approved Materials List

INDIANA Standards and Specifications


IOWA.gov

IOWA – Doing Business

IOWA – Procurement / Purchasing

IOWA DOT – Department of Transportation

IOWA Approved Products List

IOWA Standards and Specifications


KANSAS.gov

KANSAS – Doing Business

KANSAS – Procurement / Purchasing

KANSAS DOT – Department of Transportation

KANSAS Prequalified Materials and Material Sources

KANSAS Standards and Specifications


KENTUCKY.gov

KENTUCKY – Doing Business

KENTUCKY – Procurement / Purchasing

KENTUCKY DOT – Department of Transportation

KENTUCKY Approved Products

KENTUCKY Standards and Specifications


 

LOUISIANA.gov

LOUISIANA – Doing Business

LOUISIANA – Procurement / Purchasing

LOUISIANA DOT – Department of Transportation

LOUISIANA Qualified Products List

LOUISIANA Standards and Specifications


MAINE.gov

MAINE – Doing Business

MAINE – Procurement / Purchasing

MAINE DOT – Department of Transportation

MAINE QPL – Qualified Products List

MAINE Standards and Specifications


 

MARYLAND.gov

MARYLAND – Doing Business

MARYLAND – Procurement / Purchasing

MARYLAND DOT – Department of Transportation

MARYLAND QPL – Approved Products List

MARYLAND Standards and Specifications


MASSACHUSETTS.gov

MASSACHUSETTS – Doing Business

MASSACHUSETTS – Procurement / Purchasing

MASSACHUSETTS – Department of Transportation

MASSACHUSETTS Approved Products List

MASSACHUSETTS Standards and Specifications


MICHIGAN.gov

MICHIGAN – Doing Business

MICHIGAN – Procurement / Purchasing

MICHIGAN DOT – Department of Transportation

MICHIGAN QPL and Materials Source Guide

MICHIGAN Standards and Specifications


MINNESOTA.gov

MINNESOTA Doing Business

MINNESOTA – Procurement / Purchasing

MINNESOTA DOT – Department of Transportation

MINNESOTA QPL – Approved Products Lists

MINNESOTA Standards and Specifications


MISSISSIPPI.gov

MISSISSIPPI – Doing Business

MISSISSIPPI – Procurement / Purchasing

MISSISSIPPI DOT – Department of Transportation

MISSISSIPPI Approved/Qualified Products List

MISSISSIPPI Standards and Specifications


MISSOURI.gov

MISSOURI – Doing Business

MISSOURI – Procurement / Purchasing

MISSOURI DOT – Department of Transportation

MISSOURI QPL – Approved/Qualified Products List

MISSOURI Standards and Specifications


MONTANA.gov

MONTANA – Doing Business

MONTANA – Procurement / Purchasing

MONTANA DOT – Department of Transportation

MONTANA QPL – Approved/Qualified Products List

MONTANA Standards and Specifications


NEBRASKA.gov

NEBRASKA – Doing Business

NEBRASKA – Procurement / Purchasing

NEBRASKA TRANS – Department of Roads

NEBRASKA QPL – Approved/Qualified Products List

NEBRASKA Standards and Specifications


NEVADA.gov

NEVADA  Doing Business

NEVADA – Procurement / Purchasing

NEVADA DOT – Department of Transportation

NEVADA APL/QPL – Approved/Qualified Products List

NEVADA Standards and Specifications


NEW HAMPSHIRE.gov

NEW HAMPSHIRE – Doing Business

NEW HAMPSHIRE – Procurement / Purchasing

NEW HAMPSHIRE DOT – Department of Transportation

NEW HAMPSHIRE APL/QPL – Approved / Qualified Products List

NEW HAMPSHIRE Standards and Specifications


NEW JERSEY.gov

NEW JERSEY Doing Business

NEW JERSEY – Procurement / Purchasing

NEW JERSEY DOT – Department of Transportation

NEW JERSEY APL / QPL – Approved / Qualified Products List

NEW JERSEY Standards and Specifications


NEW MEXICO.gov

NEW MEXICO – Doing Business

 NEW MEXICO – Procurement / Purchasing

NEW MEXICO DOT – Department of Transportation

NEW MEXICO APL / QPL – Approved / Qualified Products List

NEW MEXICO – Standards and Specifications


NEW YORK.gov

NEW YORK – Doing Business

NEW YORK –  Procurement / Purchasing

NEW YORK DOT – Department of Transportation

NEW YORK APL / QPL – Approved / QPL Products List

NEW YORK – Standards and Specifications


NORTH CAROLINA.gov

NORTH CAROLINA – Doing Business

NORTH CAROLINA – Procurement / Purchasing

NORTH CAROLINA DOT – Department of Transportation

NORTH CAROLINA APL / QPL – Approved / Qualified Products List

NORTH CAROLINA – Standards and Specifications

 


NORTH DAKOTA.gov

NORTH DAKOTA – Doing Business

NORTH DAKOTA – Procurement / Purchasing

NORTH DAKOTA DOT – Department of Transportation

NORTH DAKOTA APL / QPL – Approved / Qualified Products List – ND DOT does not maintain an approved products list

NORTH DAKOTA – Standards and Specifications


OHIO.gov

OHIO – Doing Business

OHIO – Procurement / Purchasing

OHIO DOT – Department of Transportation

OHIO APL/QPL – Approved / Qualified Products List

OHIO Standards and Specifications


OKLAHOMA.gov

OKLAHOMA – Doing Business

OKLAHOMA – Procurement / Purchasing

OKLAHOMA DOT – Department of Transportation

OKLAHOMA APL / QPL – Approved / Qualified Products List

OKLAHOMA Standards and Specifications


OREGON.gov

OREGON – Doing Business

OREGON – Procurement / Purchasing

OREGON DOT – Department of Transportation

OREGON APL / QPL – Approved / Qualified Products List

OREGON Standards and Specifications


PENNSYLVANIA.gov

PENNSYLVANIA – Doing Business

PENNSYLVANIA – Procurement / Purchasing

PENNSYLVANIA DOT – Department of Transportation

PENNSYLVANIA APL / QPL – Approved / Qualified Products List

PENNSYLVANIA Standards and Specifications


RHODE ISLAND.gov

RHODE ISLAND Doing Business

RHODE ISLAND – Procurement / Purchasing

RHODE ISLAND DOT – Department of Transportation

RHODE ISLAND APL/QPL – Approved / Qualified Products List

RHODE ISLAND Standards and Specifications

 


SOUTH CAROLINA.gov

SOUTH CAROLINA – Doing Business

SOUTH CAROLINA – Procurement / Purchasing

SOUTH CAROLINA DOT – Department of Transportation

SOUTH CAROLINA APL/QPL – Approved / Qualified Products List

SOUTH CAROLINA Standards and Specifications


SOUTH DAKOTA.gov

SOUTH DAKOTA – Doing Business

SOUTH DAKOTA – Procurement / Purchasing

SOUTH DAKOTA DOT – Department of Transportation

SOUTH DAKOTA APL / QPL – Approved / QPL Products List

SOUTH DAKOTA Standards and Specifications


TENNESSEE.gov

TENNESSEE – Doing Business

TENNESSEE – Procurement  Purchasing

TENNESSEE DOT – Department of Transportation

TENNESSEE APL/QPL – Approved / Qualified Products List

TENNESSEE Standards and Specifications


TEXAS.gov

TEXAS – Doing Business

TEXAS – Procurement / Purchasing 

TEXAS DOT – Department of Transportation

TEXAS APL / QPL – Approved / Qualified Products List (Not available)

TEXAS Standards and Specifications


UTAH.gov

UTAH – Doing Business

UTAH – Procurement / Purchasing

UTAH DOT – Department of Transportation

UTAH APL / QPL – Approved / Qualified Products List –Utah does not maintain a published an approved products list

UTAH Standards and Specifications


VERMONT.gov

VERMONT – Doing Business

VERMONT – Procurement / Purchasing

VERMONT DOT – Department of Transportation

VERMONT APL/QPL – Approved / Qualified Products

VERMONT Standards and Specifications


VIRGINIA.gov

VIRGINIA Doing Business

VIRGINIA – Procurement / Purchasing

VIRGINIA DOT – Department of Transportation

VIRGINIA APL/QPL – Approved / Qualified Products List

VIRGINIA Standards and Specifications


WASHINGTON.gov

WASHINGTON Doing Business

WASHINGTON – Procurement / Purchasing

WASHINGTON DOT – Department of Transportation

WASHINGTON APL/QPL – Approved / Qualified Products List

WASHINGTON Standards and Specifications


WEST VIRGINIA.gov

WEST VIRGINIA Doing Business

WEST VIRGINIA – Procurement / Purchasing

WEST VIRGINIA DOT – Department of Transportation

WEST VIRGINIA APL / QPL – Approved / Qualified Products List

WEST VIRGINIA Standards and Specifications


WISCONSIN.gov

WISCONSIN Doing Business

WISCONSIN – Procurement / Purchasing

WISCONSIN DOT – Department of Transportation

WISCONSIN APL / QPL – Approved / Qualified Products List

WISCONSIN Standards and Specifications


WYOMING.gov

WYOMING Doing Business

WYOMING Procurement / Purchasing

WYOMING DOT – Department of Transportation

WYOMING APL/QPL – Approved / Qualified Products List – does not maintain a qualified products list

WYOMING Standards and Specifications



Another good list for Federal DOT resources


U.S. Dept of Transportation Federal Highway Administration –

Standard Specifications for construction of Roads & Bridges on Federal Highway Projects

http://flh.fhwa.dot.gov/resources/pse/specs/fp-03/fp-03met.pdf


Section 634. — PERMANENT PAVEMENT MARKINGS

Description

634.01 This work consists of applying permanent pavement markings and raised

pavement markers on the completed pavement.

Pavement markings are designated as follows:

Type A — Conventional traffic paint with type 1 glass beads

Type B — Waterborne traffic paint with type 1 glass beads

Type C — Waterborne traffic paint with type 3 glass beads

Type D — Epoxy markings with type 1 glass beads

Type E — Epoxy markings with type 1 and type 4 glass beads

Type F — Polyester markings with type 1 glass beads

Type G — Polyester markings with type 1 and type 4 glass beads

Type H — Thermoplastic markings with type 1 glass beads

Type I — Thermoplastic markings with type 1 and type 5 glass beads

Type J — Preformed plastic markings

Type K — Nonreflectorized markings

Material

634.02 Conform to the MUTCD and the following Subsections:

Conventional traffic paint 718.13

Epoxy markings 718.15

Epoxy resin adhesives 718.23

Glass beads 718.19

Polyester markings 718.16

Preformed plastic markings 718.18

Raised pavement markers 718.20

Thermoplastic markings 718.17

Waterborne traffic paint 718.14

Posted in QPL / Standards | Comments Off on State By State Procurement, QPL, Standards and Regulations

What are Commodity Codes for Vendor Registration

 

Commodity Codes

Basically, a commodity code assigns a numeric value to a good or service for the industry to which that good or service belongs.  For example, the NIGP commodity code for an electric water fountain is 225-30.  Commodity Code lists are a collection of industry or class-item numbers and descriptions used to specifically code products and services to their corresponding industries.  These lists are used by state agency buyers and private vendors as a baseline for descriptions, definitions, and standards for goods and services in the procurement process.  This develops a general identification for purchasing agents to code their requisitions so that formal and informal bids are addressed to vendors that are capable of furnishing the required materials, equipment, supplies, or services.  It is important to identify the proper commodity codes as specifically as possible when you register as a vendor to insure that you receive notification of bid opportunities.  Many states require between 1 and 3 commodity codes at registration, however, you will be able to modify these codes at a later time.

The commodity code lists will be organized by their numeric index, however, an alphabetical list may also exist.  The lists are generally organized in a systematic fashion based on the industry to which it applies.  State agencies purchase everything from hospital equipment to fertilizer, so you can imagine the size and scope of the commodity code lists used.

You can find the codes that apply to your business in several ways.  You can search through the commodity code list to find the class and category which best fits your business.  Or, you can search through the registered vendor’s list to find either the manufacturer of your products or competing businesses that sell similar products.  I have found valuable information and ideas by using the registered vendor’s list as my resource to code my products.  It is less time consuming and less frustrating, as well.  If you cannot find the codes that you need, then please remember that most states offer a 1-800 help line to assist you with commodity code and other registration questions.

Some states or state institutions create their own commodity lists based on a data base of previously purchased products and services.  Other states cross reference their QPL or Standards and Specifications lists to create the state commodity code list.  There are a number of government coding  systems that serve a variety of purposes.   We have provided additional information about some of the most referenced commodity code list.

The following is a basic overview of some of the more commonly used commodity coding systems.


NIGP – National Institute of Governmental Purchasing

The NIGP (National Institute of Governmental Purchasing) commodity code is a five-digit class item number.  It is one of the most commonly used commodity code lists because it is thorough and fairly straight forward.  The first 3 numbers designate the class and the final 2 numbers identify the item number.  Combining the class and item number determines the commodity code.  Please click on the NIGP link as I will refer to the Texas State Procurement website NIGP list for the following example.  To determine the commodity code for sandpaper, combine the class number 005 – abrasives (click on 005 to go to sub categories) with the item number 14 – Abrasives, Coated: cloth, fiber, sandpaper, etc. to find that the NIGP commodity code for sandpaper is 005 14.  As you review the NIGP list remember to click on the 3 digit class number to access an item list of all products that are categorized in that class.  For a $25 fee, you can find the NIGP code that best describes your product or service by visiting NIGP.com.

 

NAICS – North American Industry Classifications System

NAICS (North American Industry Classification System) was adopted in 1997 to replace the SIC Code.  It was developed jointly by the U.S. Economic Classification Policy Committee, Statistics Canada, and Mexico’s Instituto Nacional de Estadistica y Geografia.  The purpose was to gather and compare business statistics among the North American countries.  NAICS (pronounced Nakes) is the Federal standard for classifying business establishments (single location) for the collection, tabulation, presentation, and analysis of statistical data describing the U.S. economy.  It groups establishments into industries according to similarity in the processes used to produce goods or services. The U.S. Census Bureau assigns one NAICS code to each establishment (business location) based on its primary activity and various other government agencies adopt the NAICS classification system for their own purposes.

NAICS is a 2 – 6 digit hierarchical classification system, offering 5 levels of detail.  Each digit in the code is part of a series of progressively narrower categories, more digits = greater classification detail.  To re-visit our sandpaper example, the NAICS classification for sandpaper is 327910 – abrasive product manufacturing. The first part – 32 indicates  “Manufacturing” sector; -79 is “other nonmetallic mineral product manufacturing” and -10 represents “abrasive product manufacturing.”  Please click NAICS to view the 2007 NAICS Sector codes and titles.  To determine the NAICS codes for your business, then search at www.census.gov/naics using the “2007 NAICS Search” box at left.  Enter a keyword that describes your kind of business.  A list of primary business activities with that keyword and corresponding NAICS code will appear.  A second way to determine your NAICS code is to view the complete 2007 NAICS structure with codes and titles, then choose the 2-digit sector code for a list of all 6-digit codes and definitions in that category.  If you know your SIC Code, then you can cross reference it with the 2002 NAICS code.

 

SIC CODE – Standard Industrial Classification

The SIC CODE (Standard Industrial Classification) codes are used by the U.S. Government to classify business types.  A company is typed based on its main industry, line of business, or function.  The SIC code for our example sandpaper is D3291.  Division D – Manufacturing; 32 – stone, clay, glass and concrete products; 91 abrasive products.  Please click on the highlight name, SIC Code to view the SIC Code list.  The NAICS replaced the SIC in 1997.  There will be no further revisions of the SIC Code, however, many state and local agencies continue using the SIC Codes for their own purposes.

 

HS Number – Harmonized System Number

The HS (Harmonized System) number is a 6 digit code for general commodity categories.  The HS codes are used by importers and exporters to classify products for custom purposes.  Import codes are administered by the U.S. International Trade Commission (USITC), and export codes (or Schedule B numbers) are administered by the U.S. Census Bureau.  Knowing the product’s HS number is important for determining the appropriate tariff rates and preparing shipping documents such as  the Shipper’s Export Declaration and Certificate of Origin.  The HS code for our example, sandpaper, is 680520.  The category for stone/glass is 68; -05 is for abrasive powder etc on a base of text material etc; -20 is natural or artificial abrasive powder or grain, on a base of paper or paperboard only.

I have listed the HS numbers below:

Harmonized System Numbers

As we have discussed, there are  many commodity coding systems for a variety of industry purposes.  Government procurement agencies may use one or several of these lists to code their bid requests.  It is to your advantage to identify the commodity codes that best represent your products or services because invitations to bid are matched to businesses by the industry commodity codes.

Posted in Business Articles | Comments Off on What are Commodity Codes for Vendor Registration

State Standards and Specifications Lists – ALPHABETICAL

Please visit Part 1 of this article for more information about “What are Standards and Specifications?”

Alabama

Alaska

Arizona

Arkansas

California

Colorado

Connecticut

Delaware

Florida

Georgia

Hawaii

Idaho

Illinois

Indiana

Iowa

Kansas

Kentucky

Louisiana

Maine

Maryland

Massachusetts

Michigan

Minnesota

Mississippi

Missouri

Montana

Nebraska

Nevada

New Hampshire

New Jersey

New Mexico

New York

North Carolina

North Dakota

Ohio

Oklahoma

Oregon

Pennsylvania

Rhode Island

South Carolina

South Dakota

Tennessee

Texas

Utah

Vermont

Virginia

Washington

Washington D.C.

West Virginia

Wisconsin

Wyoming




Posted in QPL / Standards | Comments Off on State Standards and Specifications Lists – ALPHABETICAL

What are Standards and Specifications – Part 1

State Standards and Specification List

Standards and specifications are the benchmark for measuring product performance.  They communicate a common set of expectations and establish the integrity that all products must meet or exceed.  Standards and specifications provide guidance and instruction on how goods and services are to be designed, constructed, manufactured, or tested.  The specifications outline essential or technical requirements for specific goods or services.  Standards provide guidance for general applications.

The U.S. Federal Government, most individual U.S. States, and several industry and international organizations maintain a list of these guidelines.  If you are doing business with a government agency, it is your responsibility to understand, perform , and document completion of work within these requirements.

If you have questions or concerns about a specific requirement, then you should first contact the purchasing agent or project engineer.  If your state does not maintain a Standards and Specifications List, then the state procurement agency should let you know if the Federal List of Standards and Specifications is a substitute guide.

We have provided a list of known State Standards and Specifications Lists in the second part of this article.  However, you can view the Federal List of Standards and Specifications here.


Posted in QPL / Standards | Comments Off on What are Standards and Specifications – Part 1

What is a DUNS Number? / How Do I Register for a DUNS Number?

Dun & Bradstreet (D&B) assigns a unique nine digit number to each physical location of a business to identify unique information about that business in that particular location.  This 9 digit number is a Data Universal Numbering System or DUNS Number. If your business maintains multiple locations, then you will be assigned multiply DUNS Numbers.  This registration is FREE, but required by all businesses seeking to register with the Federal government for contracts or grants.  Usually the number can be assigned within 1 business day.

There are two ways in which to register with D&B for your DUNS Number.  You can register online by clicking HERE, or you can call the following phone numbers:

1-866-705-5711 – U.S. and U.S. Virgin Islands

1-800-234-3867 – Alaska or Puerto Rico (select option 2, then option 1)

Required Information:

Legal Name

Trade-style, Doing Business As (DBA), or other business name

Physical Address, City, State, and Zip Code

Mailing Address

Telephone Number

Contact Name

SIC Code (Line of Business)

Number of Employees at location

Headquarters name and address

Is this a home-based business?

For more information please visit D&B.com.

Posted in Business Articles | Comments Off on What is a DUNS Number? / How Do I Register for a DUNS Number?

What is a FEIN or EIN

A Federal Tax ID, also known as a Federal Employer Identification Number (FEIN or EIN), is a nine digit number.  It is a permanent number for your business which acts like an individual person’s social security number.  It is used for banking, tax filing, business identification, applying for business licenses, credit reporting, and other business purposes.  A business will be assigned one EIN which is valid in all states.  It can be used immediately, however, it may take up to two weeks before this number becomes part of the IRS’ permanent records.  You should apply early enough to have your EIN before you need to file a tax return or make a bank deposit.

You can apply online IRS EIN, or call the IRS Business & Specialty Tax Line at 800-829-4933.  To apply by fax or for other information please visit the website “How to Apply for an EIN” at http://www.irs.gov/businesses/small/article/0,,id=97860,00.html.

The FEIN or EIN is issued for the following entities:

Sole Proprietorships

Individuals / Small businesses

Limited Liability Companies (LLC)

Partnerships

Corporations

S-Corporations

Non-Profits

Estates

Trusts

And some other entities

Posted in Business Articles | Comments Off on What is a FEIN or EIN

What is a CCR or CAGE Code?

Do you need a Commercial and Government Entity (CAGE) Code?  Most states may ask for, but do not require a CAGE Code during Vendor Registration.  It is utilized by the U.S. Federal Government procurement agencies but seldom needed by the individual state or local purchasing offices.  You can register your firm with The Central Contractor Register (CCR) if you intend to bid on contracts for the federal government.  This is a FREE registration.

The Central Contractor Register (CCR) is the primary registration database for the U.S. Federal Government.  It maintains data in support of all federal procurement agencies so that vendors only need to register in one place.  Registering with CCR is a prerequisite before bidding on a federal contract.  It does not guarantee winning any contracts.   The registration process takes about 1 hour to complete and must be finished all at one time.  It is the responsibility of the registrants to maintain accurate and current information.

Registering with CCR is FREE.

How to register in CCR –

1.  CCR online RegistrationUsers will be unable to submit their registration online unless ALL mandatory information is provided

2.  Click “Start New Registration” – Data Universal Numbering System (DUNS) number required to begin registration

3.  Complete and Submit online registration – takes about 1 hour

The CAGE Code will be assigned upon activation of your registration


Categories of required and requested information include – ALL CATEGORIES INCLUDE, BUT NOT LIMITED TO THE FOLLOWING INFORMATION:

*General Information – DUNS number, CAGE Code, company name, Federal Tax ID Number (FEIN or EIN or TIN), location, number of employees, web site address, annual revenues and possible other depending on business (see our other articles about these subjects);

*Corporate Information – Type of business or organization and SBA-defined socioeconomic characteristics;

*Goods and Services – NAICS code (see our articles about commodity codes), Product Service (PSC) code, and Federal Supply Classification (FSC) code;

*Financial Information – financial institution, American Banking Association (ABA) routing number, account number, remittance address, lock box number, automated clearing house (ACH) information, and credit card information;

*Point of Contact (POC) Information – Primary and alternate points of contact and the electronic business, past performance, and government points of contact;

*Electronic Data Interchange (EDI) Information – The EDI point of contact and telephone, email, and physical address (EDI information is optional and my be provided only for businesses interested in conducting transactions through EDI).

For more information, please visit FAQ – CCR.

Posted in Business Articles | Comments Off on What is a CCR or CAGE Code?

Steps to Register with BidSync – Part 2

Step 1:  Log on to www.eprocure.dgs.ca.gov

In the Access eProcurement (eP) box click on Register to create a new eP supplier Registration button.

Then open the California Supplier Registration button on the left side of page – this is a FREE Registration.

Step 2:  Your Information –

You will need to complete the following information:

—Main Contact

—Company Information

—Time Zone

—Create your User Name and Password (Write down for further reference)

—Business ID Number

Then click on the Next Step button.

Step 3:  Goods and Services –

First, select Primary Industry, then enter at least 3 keywords, and click SEARCH.

Check the box next to matching classification and click Add.

Mark the states where you conduct business.

UN-CHECK Include BidSync Links Plus Bids – because you are registering for the free service and BidSync Links Plus is a fee based subscription.

Click Complete My Registration.

Step 4:  Supplier Registration Complete –

Now you have successfully registered with BidSync Links.  You will be notified by email within one business day informing you that your account has been activated, or call BidSync Support at 1-800-990-9339 to activate your account immediately.


Part 1 – BidSync Vendor – How to Register Basic Information

Posted in Procurement Information | Comments Off on Steps to Register with BidSync – Part 2

BidSync Vendor – How to Register Basic Information Part 1

I became confused when I tried to register for the State of California Vendor’s list because I found myself leaving the state’s site only to be deposited on the BidSync Links website.  To add to my dismay, I saw that I had two choices – a BidSync Links FREE registration (in blue) or a BidSync Links Plus $379+ Subscription (in orange).  At this point I returned to the California website thinking that I had made a mistake.  I soon learned that California, as well as over Utah and 300 other U.S. city and county agencies use BidSync as their online eProcurement management tool to develop, manage, analyze, post, and correspond with vendors about Request for Quotations.  A BidSync Links account for these states is free.  I am sharing my first experience with BidSync Links with you so that the process will go smoother for you.  Although I am using the State of California for this example, the other states will be similar.

Registering with BidSync Links is the first step for vendors that wish to do business with any of the U.S. States the employ the BidSync Links system. I intend to cover the basic BidSync Links registration information.  In the menu to the right, there are other articles which discuss in more detail the differences between BidSync Links and BidSync Links Plus.

State of California Procurement Vendor’s Registration – Click to enlarge

Above, I have included a picture of the State of California’s Procurement Division web site.  From here, I clicked the heading “Access eProcurement” and then clicked “Register to create a new eP supplier profile.”  At this point, you will be on the first BidSync Links web page.  Do not be confused because this is the correct path.  The picture below is a snap shot of the page.  Click to read more about BidSync Links FREE registration and BidSync Links Plus FEE subscription to help understand which option best fits your business.

BidSync Links FREE Registration (blue) or BidSync Links Plus Subscription Required (orange) – Click to enlarge

If you choose the FREE BidSync Links registration, then you will open the following web page and proceed with your BidSync Link FREE registration.  You will be able to follow the registration instructions provided in Part 2 of this article.

BidSync Links Registration Page - Click to Enlarge

Part 2 – Steps to Register with BidSync Links!

Posted in Procurement Information | Comments Off on BidSync Vendor – How to Register Basic Information Part 1

What is BidSync Links

BidSync Links is an electronic bid notification and eProcurement services connecting vendors and suppliers to government agencies seeking to purchase products and services.  BidSync contracts with many government agencies to  announce and manage new bid/contract opportunities for large budget purchases requiring competitive bids.  Many local cities, counties, state and federal offices, schools and universities, and military branches are some of the organizations posting their Request For Quotes – RFQs – with this online eProcurement agency.  Vendors can register for email bid notifications.  However, access to the RFQ information is often limited without also registering for BidSync Links Plus.

There are advantages for both purchasers and suppliers with the BidSync Links program.

The BidSync Links system helps purchasers with:

**  Maintaining a supplier data-base

**  Eliminates supplier bid mistakes for more accurate and complete bid offers

**  Registered vendors can respond electronically

**  Access to all BidSync registered suppliers

** Creating, posting and managing new bids,

**  Maintains a thorough specification library

** Attaching support documentation

**  Posting common questions and answers for bid

** Tracking when suppliers view the bid information or addendums

**  Saves time and money by eliminating paper packets for suppliers and office documentation

** Saves bid documentation for seven years for future references

The BidSync Links system helps vendors with:

**  Daily bid notification via email or fax

**  Unlimited users per account

**  Filter notifications by region

**  Respond electronically (as allowed)

**  Access BidSync Links in-network agency base

Whether you are a procurement agent or a vendor, you must first set-up a user account.  If you are a procurement officer, manager, or buyer, then you will be able to create a RFQ.

Vendors will be notified by email of RFQ based on the commodity codes selected at registration.

The BidSync Links eProcurement notification system provides a bridge between vendors and suppliers to government agencies.  With hundreds of new bid opportunities each day, the BidSync Links system matches the RFQ with the commodity codes for your business.  The basic registration enables you to receive new bid notifications, however, to view and bid on most contracts, you will need to register with BidSync Links Plus.

Posted in Procurement Information | Comments Off on What is BidSync Links

What is BidSync Links Plus

The best way to tell you what BidSync is – is to show you what BidSync does.

Here is the first example:

Open a new browser window, then enter the following in the Google Search Bar…

City of procurement

Choose one of the listings – this is a click-able link for the listing I have chosen for this example:

Oklahoma City

On the left side menu, please find and click on

Bid info & vendor forms

It is that easy!  Now, you have a current listing of all the bids, auctions, and sales for Oklahoma City with a URL link to the “Invitation to Bid” documentation at each listing.  Remember to bookmark this site for future reference, but take time to look over all of the listings.

Let’s look at another example – return to the search results for

City of procurement

Choose a second listing – this is a click-able link for the second listing I have chosen

The City of Philadelphia

Isn’t that easy!  This is a direct link to the City of Philadelphia Procurement Department.  This page covers vendor registration, bidding, contract information, and current solicitation listings – with URL links to the “Invitation to Bid” documentation. Remember to bookmark this site for future reference, and take time to look over the bid opportunities.

Our third example demonstrates how to search for a service industry bid opportunities.  Please clear your search bar so that you can enter:

City of procurement lawn services

Choose one of the listings – below is a click-able link for the example I have chosen

Procurement Division, Finance Department – City of West Palm Beach

This link will take you to the City of West Palm Beach’s approved vendor list for lawn care maintenance companies.   It also provides other value information for Doing Business with the City, current procurement opportunities, small business information, and contact information.  Remember to bookmark this site for future reference if you live in this area.

It is that easy to locate procurement websites for local, county, and state agencies.  You can substitute “purchasing” for “procurement” or add industry specific goods or services descriptive words. Choosing target search words will help you zero in on bid opportunities for your business.  Also, some procurement websites have built-in subscription links, called RSS links, that will automatically send email notices when the postings are updated.

So, what does BidSync Links do?  They do what you just did for 70,000 procurement websites everyday.  BidSync is a clearing-house of information.  They collect all new bid opportunities posted on the web, analyze these listings by geographic location, match the NIGP commodity codes to vendors, and sends out Request For Procurements to vendors registered with BidSync.

These new bid notifications come from two sources.  The first source is from government agencies that have purchased and use the BidSync software for creating, organizing, managing, and paying for the bid contracts.  All vendors that register for the FREE BidSync account can access these bid opportunities because the state or other agency has paid the software subscription.

The second source of bid notifications comes from the actual procurement websites, such as the Oklahoma City and the City of Philadelphia Procurement Departments, where new bid opportunities are listed.  BidSync combs procurement sites looking for new Request For Proposals to report to registered vendors.  BidSync Links subscribers receive notification of both types of bid notifications.  However, only BidSync Links Plus subscribers/members have access to the bid notifications obtained by combing the procurement websites of NON-MEMBER government agencies, which is the method we used to find the bids for Oklahoma City and the City of Philadelphia.

Therefore, the question is, do you need to subscribe to BidSync Links Plus.  The answer to that questions really depends on your business market.  If your business provides goods and services to a regional area, then you may find that performing your own procurement searches enables you to target RFP for the products and services you offer in the geographic areas in which you desire to do business.  If this is the case, then the free BidSync Links account will probably be sufficient.

If your company does business in more than one state or manufactures or distributes products in a large geographic area, then registering with BidSync Links Plus will probably be very beneficial.  Remember, that BidSync is a clearing-house of information.  They bring in new bid opportunities from all of the cities, counties, states, military, and the federal government agencies,  digest geographic regions, and pair vendors with proper commodity codes, then send out email notifications.  BidSync manages an enormous amount of information everyday.  BidSync Links Plus membership offers valuable bid opportunities for many businesses.

Is BidSync Links Plus for right for your company?  We hope this article will help you make a more informed decision.  The video below explains BidSync Links Plus in more detail.

Posted in Procurement Information | Comments Off on What is BidSync Links Plus

California Procurement

California Home Page

California Doing Business

California Vendor Registration

California QPL

California Standards and Specifications

California SB/DVBE

Register to do Business with the State of California

The budget for the State of California is roughly $120 billion dollars each year with the private sector for products and services.  This equates to 30% for K-12 Education; 25% for health and human services; 11% for higher education; 10% for business, transportation, and housing; and 7% on corrections.  The California eProcurement website is the direct route for state agents to purchase goods and services from businesses.  Becoming a registered vendor enables purchasing agents to find you and makes your company eligible to bid on contracts.  The following information is provided to assist you in becoming a registered vendor for the State of California.

The State of California utilizes eProcurement website hosted by BidSync for vendor registration and online contracting opportunities.  Vendor registration is a two-part process.

The first step is to “Register to do Business with the State of California.”  At this point you will create a user ID  and password, list your business name and contact information, and choose the commodity codes for your business.  You only need one of the following numbers to register your business at this stage:  DUNS, FEIN, or SSN.  When complete, you can call BidSync Support to activate your account or wait to receive your emailed confirmation.  Your account must be activated to proceed to the next step in the registration process.

Step 1 – Registration:

Log on at CA.GOV DGS (Department of General Services)

A.  Open the Access eProcurement (eP) menu

B.  Choose Register – Free BidSync Link is on left (blue) – and proceed

**Note:  Record your User name and Password

C.  Choose – Free Registration BidSync Link – BLUE on LEFT

Step 2 – Profile Information

You will need to provide complete your business profile information.  This includes verifying your FEIN or other such number, identifying the UNSPSC Classifications, acceptance of the State of California Use Policy, and verifying your registration status.  You will reach this section by following the below directions:

Log on at CA.GOV DGS (Department of General Services)

A.  Open the Access eProcurement (eP) menu

B.  Choose Login

C.  Login with your User name and password

D.  Find the PROFILES box on the left of screen just below the menu bar – choose The State of California and complete the profile information.

Step 3 – California Profile and Certification

The third part of the registration process is to determine if your business qualifies as a minority business.  The purpose is to improve business opportunities for minority, women, and veterans.  If you are a minority business, then you will want to complete the certification process for your business type using the below directions:

Log on at CA.GOV DGS (Department of General Services)

A.  Open the Access eProcurement (eP) menu

B.  Choose Login

C.  Login with your User name and Password

D.  Find the PROFILES box on the left of screen just below the menu bar – choose “Add SB/DVBE Certifications” and complete registration.

Please remember to refer to the CA.GOV DGS homepage for information concerning bid opportunities, statewide contracts, and other eProcurement resources.

In addition, you will be given the opportunity to sign-up for BidLync.  The difference between BidSync and BidLync is that BidSync is a FREE email notification service, and BidLync is a fee-based membership.  The only bid opportunities that you will be able to access with the free BidSync are the bids posted by agencies that have paid the membership fee to publicize their bid notifications.  Annual membership with BidLync provides access to bids posted by agencies that have NOT paid to publicize their bid opportunities.  Your annual membership provides access to 10s of thousands of additional bid opportunities through BidLync, an online catalog of regional, state, national, federal, military, and international bidding opportunities.  The registration fee begins at $379 and offers electronic bidding and procurement opportunities.  Remember, if you do not register with the BidLync program, then you can elect to be notified via email of bid opportunities, however, you will be denied access to the bidding process through the BidLync portal.

Posted in Selling To States | Comments Off on California Procurement

State QPL and Approved Products Lists – ALPHABETICAL

ALABAMA

ALASKA

ARIZONA

ARKANSAS

CALIFORNIA

COLORADO

CONNECTICUT

DELAWARE – does not maintain a QPL

DISTRICT OF COLUMBIA

FLORIDA

GEORGIA

HAWAII

IDAHO

ILLINOIS

INDIANA

IOWA

KANSAS

KENTUCKY

LOUISIANA

MAINE

MARYLAND

MASSACHUSETTS

MICHIGAN

MINNESOTA

MISSISSIPPI

MISSOURI

MONTANA

NEBRASKA

NEVADA

NEW HAMPSHIRE

NEW JERSEY

NEW MEXICO

NEW YORK

NORTH CAROLINA

NORTH DAKOTA

OHIO

OKLAHOMA

OREGON

PENNSYLVANIA

RHODE ISLAND

SOUTH CAROLINA

SOUTH DAKOTA

TENNESSEE

Texas

Utah – does not maintain QPL

VERMONT

VIRGINIA

WASHINGTON

WEST VIRGINIA

WISCONSIN

Wyoming – does not maintain QPL

Posted in QPL / Standards | Comments Off on State QPL and Approved Products Lists – ALPHABETICAL

Florida Procurement

The following web pages are good resources to assist you in doing business with the State of Florida.

Florida Home Page

Florida Doing Business

Florida Vendor Registration

My Florida Market Place

Florida QPL

Florida Standards and Specifications

Florida CBE (Certified Business Enterprise)

The State of Florida purchases more than $1 Billion annually for goods and services through the Division of State Purchasing. If you would like to do business with the State of Florida, then becoming a registered vendor is as easy as following these steps:

Your first step is to register as a vendor with the State of Florida at MyFloridaMarketPlace. MyFloridaMarketPlace links purchasing agents and registered vendors together and facilitates the contract process from the bidding stage to the final payment.

The second step is to accept the emailed Terms and Conditions so that your account can be activated. if you are a business 51% owned by a minority, woman, or service-disabled veteran.

The last step is to complete a State of Florida CBE (Certified Business Enterprise) application. We have provided information and links for this process. If you need assistance, please email Vendor Help or call 866-FLA-EPRO (866-352-3776).

Step OneVendor Information Registration

The process to register as a State of Florida vendor is fairly simple. The information you will need includes:

*Your FEIN number or Social Security Number

*Company Name – as it appears for tax filing information

*Location information

*Commodity Codes for the goods or services you offer

Step Two READ and ACCEPT the Terms and Conditions of Use to activate your account. This will be emailed to the contact email address you provide during vendor registration. There are several note-worthy items to mention. First, you are agreeing to a 1% fee payable to the State of Florida on all contracts that you win. There is a monthly deadline for payment when this fee applies. Second, you will have a limited time frame in which to supply an itemized list of products and pricing if requested by a third party.

Step ThreeState of Florida CBE (Certified Business Enterprise) application.

Visit the Office of Supplier Diversity (OSD)for information on becoming a Florida Certified business. The purpose of this department is to improve business opportunities for Florida’s minority, women, and service-disabled veteran business ventures. This department is divided into the following categories: certification, advocacy and outreach, vendor resources, agency resources, publications, and the certified vendor directory. We have provided a few links that are helpful to understand why and how to become a Florida Certified Business Enterprise.

Certified Business Enterprise Applications

Benefits of a State of Florida Certified Business Enterprise

Eligibility Requirements

Minority and Women Businesses Applications

Service Disabled Veteran Businesses Applications

Supporting Documents Definitions/Descriptions

Re-certification Information and Re-certification Application

Joint Certification Agreements

Posted in Selling To States | Comments Off on Florida Procurement

What is a Qualified Products Lists (QPL) / Approved Products Lists – Part 1

State QPL List – Part 2

What is a Qualified Products List (QPL) or Approved Products List

The Qualified Products Lists (QPL) identifies the products that have been tested for conformance with the appropriate specification requirements.  There are many QPLs, also known as approved products lists.  The federal government maintains a list, while most states maintain their own qualified products list.  The approved products lists are valuable resources for contractors, manufacturers, and distributors.

Contractors

If you are doing business with a government agency, it is your responsibility to verify that all good or services supplied on a job meet these requirements.  You should:

*Understand the scope of the job,

*Identify any goods or services that should meet these requirements,

*Reference the appropriate QPL / Approved Products Lists,

*Consult with product manufacturers or their distributors,

*Obtain any required documentation – MSDS, specifications, etc., and

*Maintain these records for submission with your bid or invoices.

If you are doing business with an agency that does not maintain a QPL, then consult with the engineer or procurement agent about the job parameters.  Many times you can refer to the federal standards and specifications.

Manufacturers

If you are a manufacturer, there are many advantages for being listed on your state’s Qualified Products List.  A few of these advantages include:

*Establishes performance specifications for your products,

*Eliminates the need to demonstrate performance for each job,

*Identifies your company as a manufacturer in good standing,

*Recognizes your company for producing high quality and reliable products.

*Statewide visibility for your products,

*Increases market opportunities.

To obtain information for QPL approval, visit your state website to download the evaluation package.  Each state that maintains an approved products list will also provide instructions for the application process and usually offers online assistance.  Also, remember to consider QPL approval for other states as well.

Distributors

The Qualified Products List is a valuable resource for distributors.  By identifying materials on the QPLs, you can expand the products you sell by selling in smaller quantities.  If your company can supply materials in demand quickly and in the needed quantity, then you do not need to compete on price with the manufacturer.  Use the commodity codes to search for products within an industry.  Manufacturers sell in bulk to government agencies, however they welcome businesses that can repackage their materials in smaller quantities.  Often small towns or counties will purchase these products from a distributor because the minimum order requirements suit their application and budget.  Contractors that have been awarded government contracts also purchase from approved products lists in smaller quantities.

Posted in QPL / Standards | Comments Off on What is a Qualified Products Lists (QPL) / Approved Products Lists – Part 1

How To Become A Vendor in the State of Alabama

How To Become a Registered Vendor with the State of Alabama

Vendors must register with the State of Alabama in order to receive solicitations to bid.  There is a $200 registration fee which provides access to the bid solicitations for two years.

You will need an access code to begin vendor registration.  Click here to setup the vendor log-in information.

Taxpayer Identification Number – All vendors are required to use the precise legal name associated with your taxpayer identification number.  Sole proprietorships may use either your social security number or employer identification number, however, your own name must be in the title.  Failure to use the legal name associated with your taxpayer number may result in the imposition withholding of 31% of each payment.  YOU assume ALL responsibility when registering with your social security number.

Foreign Corporations (Out-of-State Firms) – Alabama law states that a foreign corporation may not transact business in the state until it obtains a certificate of authority from the Secretary of State, Corporation Division.  Their telephone number is 334.242.5324.  You may proceed with the vendor registration without this certificate, however, again you may not transact business in the state until it is obtained.

REGISTRATION INSTRUCTIONS

1. Vendor List:

A.  Complete the Registration Form accessed with Vendor Log-in Set-up

B.  Submit $200.00 registration fee using a credit card, debit card, or E check.  This provides two years of access to bid solicitation information

2.  Vendor Number:   Enter either your FEIN (Federal Employment Identification Number) or Social Security Number.  YOU assume ALL responsibility when registering with your social security number.

3.  Business Information:

A. Complete Company Name and Addresses

B.  Contact Persons

C.  Phone Numbers

D.  E-mail Address

4.  Business Ownership:

A.  Small Business – Less than 50 employees or gross receipts less than $1,000,000.00

B.  Minority and Women Owned – At least 51% owned by one or more socially and economically disadvantaged individuals AND whose management and daily operations are controlled by one or more of those individuals.

C.  Specific Minority Groups:

1.  African American;

2.  Latino American (Mexican, Puerto Rican, Cuban, Central/South America, and other Spanish origins;

3.  Asian Americans (including Pacific Islander)

4.  American Indian (including Alaskan Native).

If you do not have an access code, or have not previously registered, CLICK HERE, to begin online Vendor Registration.


Contact Information:

Division of Purchasing

RSA Union Building

Attn:  Ms. Tamara Norman

P.O. Box 302620

Montgomery, AL  36130-2620

Phone:  334.242.4284

Fax:  334.353.1878


Important Links for Alabama Procurement

Alabama Department of Finance – Division of Purchasing – Home Page

Alabama Vendor Registration

Alabama QPL

Alabama Standards and Specifications

Alabama List of Statewide Contracts

Alabama List of Commodity Codes

Alabama List of Professional Products and Services Commodity Codes


Posted in Selling To States | Comments Off on How To Become A Vendor in the State of Alabama